MS Word Know How

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Hi there, greetings from Anupam!! I created this blog as a sincere effort to make your life a bit easier with Microsoft Word. Please feel free to post your queries. I will be glad to help you out!!



  1. Preetam says:

    Thanks so much. Your blog post has a helped a lot.

  2. Tim Mayer says:

    I’ve got a good one for you. I am in Word 2016. After creating my headings, everything looks and works great. The problem comes in when I try to print as or save as a .pdf, the level 1 and level 3 headings pixelate when zoomed in. My format is:


    1-1 Second level heading
    1-1.1 Third level heading
    1-1.1.1 Fourth level heading

    Where it says SECTION 1 and 1-1.1 are the parts that pixelate.

  3. Ana says:

    Hi, my name is Ana, and we are now producing one school book for Editora Moderna, called Voices, v4, and the editors would like to use the image above. Could you authorize the use? If you can, do you have the image in high definition?

    Hope to hear from you soon

    Best Wishes

    • wordknowhow says:

      I don’t have ownership of that image. The image comes with the theme, you can contact the theme owner.

    • E. L Caldwell says:

      Hello. I couldn’t find an answer any other place and perhaps I’m using the wrong wording.

      When writing a document, there are a few pages intentionally left blank. Is there a way to not put page numbers on these pages, yet keep the consecutive numbering?

      And is there way to skip over the blank page and start the numbering with the next consecutive number as though the blank page was not there?

  4. Alison says:

    Hi Anupam 🙂
    Some great tips here but I’m still stumped on something. I’m currently creating my appendices for my dissertation and one section of the document needs to display comments, however this then makes the entire document formatted with the comments review pane down the side. Can this be avoided?

    Many thanks,

    • wordknowhow says:

      Hi Alison, hope I understood you correctly. If you have inserted comments into your document and you don’t want them to be visible on the comments pane as balloons, then do the following:
      1. On the Ribbon menu, under tab ‘Review’, within section ‘Tracking’, click ‘Show Markup’. A drop-down list appears.
      2. From the drop-down list, point to Balloons. A sub menu appears.
      3. Select “Show All Revisions Inline”.

      The comments balloons will disappear. However, commented text will be marked.

  5. Anonymous says:

    First of all, congrats on the great job you are doing here. I have a question. I have a document with multiple headings. So I have paragraphs A., B. (Heading1) paragraphs like A.1 , B.1 (Heading2), A.1.1 , B.1.1 (Heading3) and so on. In these paragraphs I have tables with numbered rows (using numbered list) 1,2,3 etc BUT I would like them to be A.1, A.2, A.3 in paragraph A , B1.1.1, B1.1.2 in paragraph B1.1 etc. I can upload an example somewhere if that helps. Thank you in advance for your help

  6. Lavenia says:

    I know you are not a help desk, but you address some rather tricky moves not usually covered by websites which provide rather generic information. So, here’s one I can’t find the answer to.
    I am a chemist who wants to place auto-numbering for equations which occur throughout the document, but I want the auto-numbering to show to the RIGHT of the equation. (Analogous, I suppose, to a bullet list with the bullet aligned to the right of the text.)
    It’s easy enough to assign a new number list of the format “(Eq. 1)”, but how do I construct an auto-list to produce something on the order of…

    y = mx + b        (Eq.1)

    a + b = c (Eq. 2)

    text text texttext text text
    text text texttext text text

    a^2 + b^2 = c^2 (Eq. 3)

    …where the numbers are aligned to the right margin?

    I’m guessing it’s not doable, but I am no expert, and I don’t want to count WORD out just yet.


    • wordknowhow says:

      Thanks for visiting my blog! It is doable, but with a different approach. I am using your example to explain.

      We will use the Caption feature instead of numbering to solve this problem. Am not sure which version of Word you are using, will show this procedure in Word 2007.
      1. On the Word Ribbon, click the tab References and then within the group Captions, click Insert Caption. The dialog box Caption appears.
      2. On the dialog box Caption, from the drop-down list Label, select the value “Equation”.
      3. Under the label Caption, you can view auto caption as Equation 1.
      4. You can customize the auto label. To customize,
      a. Click the New Label button and enter the new label e.g. Eq. 1 in your case. You can include a left bracket like (Eq. and then include the right bracket later when inserting a caption.
      b. Click OK. You can view the label has changed to Eq. 1
      5. Now, place cursor beside the first equation and then click Insert Caption. The caption dialog box appears. Include the right bracket.
      6. Click OK.

      Your example would look like this:
      y = mx + b (Eq. 1)
      a + b = c (Eq. 2)

      You can also use decimal numbers Eq. 1.1, Eq. 1.2 etc. In this case, you need to use a multilevel list and include the heading styles (by clicking the button Numbering in the Caption dialog box and then select

  7. David says:

    Hi, A simple one I hope. I want to put a drop down menu in MS Word 2010 so that there are twenty choices. Heres the trick bit. I want to be able to select more than one item. So if I select five items they appear on the screen one above the other. The drop down menu will be the full width of the page and when i have made my selections they are in a list shown in a list form one on top of the other and not going across the page. Can this be done. Thanks

  8. Anonymous says:

    Hey Anupam! If you can help me with an issue with forms/restricting editing, that would be sweet!

    I have a form doc with fields for a user to enter text. I protect the doc with the developer>restrict formatting and editing tool. I do NOT check the “restrict formatting” box. I WANT user to be able to format text (bold, italics). BUT…. they can’t format text. I put in rich text boxes for text entry… no luck.




    • wordknowhow says:

      Hi Mark,

      You are right…when your document is protected (Restrict Formatting and Editing), user cannot perform bold, italic, etc.

      But, you can still allow your user to apply styles from the Styles gallery (Alt+S+O) when your document being protected.

      Click Developer >> Protect Document >> Restrict Formatting and Editing

      From the “Restrict Formatting and Editing” pane, click ‘Settings’ under Formatting restrictions.

      On the “Formatting Restrictions” dialog box, click “All”. Click OK.

      Click “Yes, Start Enforcing Protection”.

      Now, user can use all the styles available under Home >> Styles gallery.


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