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How to insert objects into Word by embedding or linking

While inserting a file (such as Word, Excel, PowerPoint, PDF, image, etc.) as an object into a Word document, you can either create a new or use an existing file.

Create a new file and insert as an object

1.    Place the mouse cursor where you want to create the object.

2.    From the Ribbon, under the tab Insert, within the group Text, click Object. The object dialog box appears.

3.    Select an object to create from the Object Type list.

4.    Select the Display as icon check box.

5.    Word creates an icon of the selected Program at the cursor position and opens the program to create a new file.

For example, if you select  object type as “Microsoft Office Excel Worksheet”, an Excel icon is created at the cursor position and then Word opens the Excel program to create a new Excel document.

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Insert an existing file as an object

1.    You can insert an existing file into your document in two different ways: either embed the file or link the file.

2.    Place your mouse cursor where you want to create the object

3.    From the Ribbon, under the tab Insert, within the group Text, click Object. The object dialog box appears.

4.    From the dialog box, click Create from File.

5.    Click the Browse button to locate the file in your system.

6.    Select the Display as icon check box.

7.    The object icon is created at the cursor position. This way you can embed a file into your document.

8.    If you want to link the file, also select the Link to File check box.

Difference between embedding and linking an existing file

If you want to update an embedded file, you have to double-click the object to open the file and then edit. Updating the source file will not update the embedded file.

However, if you are linking an existing file, then changes in the source file will be reflected in the linked file.

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14 Comments

  1. Arun says:

    My question is can i create a hyperlink in word from embedding and linking file

  2. Anonymous says:

    nice

  3. I can’t insert a Vision Drawing object into a Word document using
    Insert > Object > Create New > Microsoft Visio Drawing > “OK”

    I no longer see the object types of Visio Drawing nor Excel Worksheet in the “Create New” window. I only see Adobe Acrobat Document, Adobe Acrobat PDFXML, and Adobe Acrobat Security Settings Document.

    I know I had these options to insert Visio diagram weeks ago (I’ve used it many times in the past), but now that Object type has disappeared from the Create New options.

    Is there a way to get them to re-appear in this list?

  4. Ashley Giles says:

    Embedded objects inside word document display contents only as long as they are opened on the source system. If you mail that to someone who opens on his system it just displays icon no contents. Pls help

  5. Ashley Giles says:

    I have a question here. If i embed any word doc inside another word doc and choose display as icon, its just local to my system. If i mail the word doc to someone who opens it in his system he just sees the embedded object as icon as if there are no contents within it. How to achieve this here?
    Any help would be greatly appreciated.

    • wordknowhow says:

      it is possible to embed a doc within a doc and send it successfully to someone else…use Insert -> Object -> Create from File -> browse & select the file (select Display as icon)

  6. Joyce says:

    Hi, thanks, this helped me, but I don’t know how to get the Word document to update when the linked object is changed. Any help would be appreciated. Thanks again.

  7. Anonymous says:

    thank you, helped.

  8. SABA says:

    REALLY HELPFUL THNKS

  9. ChrystinP says:

    This did not help at all! Browse for file ONLY shows word docs NOT excel files. I tried to create a file, but what fits nicely in the original spreadsheet takes up 2 pages in the document and is a real mess.

  10. I am regular reader, how are you everybody?
    This post posted at this web page is really nice.

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