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All about shapes in Word document (insert shape, fill color, add text, change shape, group shape, rotate shape)

How to insert a shape in a Word document?

To insert a shape

  1. On the ribbon menu, under the tab Insert, within the group illustrations, click icon Shapes.  A drop-down list appears with various shapes.
  2. Click a shape, the mouse cursor changes to a ‘+’ sign.
  3. Draw the shape in your document.
  4. Resize the shape by dragging the resize handles.

 

To add/remove fill color and outline color of a shape

  1. Select the shape in the document.
  2. Click tab Format under Drawing Tools.
  3. Within group Shape Styles, click icon Shape Fill and then
    1. Select a fill color from the palette.
    2. Click ‘No Fill’ to remove fill color.
  4. Within group Shape Styles, click Shape Outline, and then
    1. Select an outline color for the shape.
    2. Click ‘No Outline’ to remove the outline color of the shape.

 

How add text to a shape in Word

  1. Select a shape and right-click.
  2. From the right-click menu, select option Add Text.

 

How to change a shape?

  1. Select the shape in the document.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within group Insert Shape, click Edit Shape.
  4. From the drop-down list, select option Edit Shape.
  5. Select a new shape.

 

How to group shapes in a document

  1. On the ribbon menu, under the tab Insert, within the group illustrations, click Shapes.
  2. Press and hold the keys CTRL or SHIFT or CTRL+SHIFT and click the shapes one by one.
  3. Right-click and click Group and the click Group from the sub menu.

 

How to rotate a shape

  1. Select the shape.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within the group Arrange, click Rotate.
  4. From the drop-down menu, select any of the options or click ‘More Rotation Option’.
  5. In the Layout dialog box, under the tab Size, enter the angle of rotation.
  6. Click OK.

 

How to rotate text inside a shape

  1. Select text inside a shape.
  2. Click tab Format under Drawing Tools from the ribbon menu.
  3. Within the group Text, click Text Direction.
  4. Select an option from the drop-down list.

 

How to rotate a picture?

To rotate a picture?

  1. Select the picture.
  2. On the ribbon menu, click the tab Format under Picture Tools.
  3. Within the group Arrange, click icon Rotate.
  4. From the drop-down list, select an option to rotate the picture. To provide a custom angle for rotation, select “More Rotation Options…” and provide an angle under section Rotation.

How to add caption to a picture?

  1. Select the picture.
  2. On the ribbon menu, under the tab References, within the group Captions, click Insert Caption. Caption dialog box appears.
  3. Enter a caption for the picture in the Caption field.
  4. Click OK.

Shortcut key method

  1. Select the picture.
  2. Press keys ALT, S, P (one key after another)
  3. Follow step 3 and 4 of the above procedure.

 

 

How to add and remove border (colored border) around a picture

First method:

  1. Select the picture.
  2. On the ribbon menu, click the tab Format under Picture Tools.
  3. Within the group Picture Styles, click Picture Border. From the drop-down, select the border color

Second method:

  1. Select the picture.
  2. On the ribbon menu, under the tab Home, within the group Paragraph, click the down arrow icon
  3. Within the group Picture Styles, click Picture Border. From the drop-down, select the border color.
  4. Select the image.
  5. On the ribbon menu, under the tab Home, within the group Paragraph, click the down arrow button beside Borders. A drop-down list appears.
  6. Select option Borders and Shading. Borders. Borders and Shading dialog box appears.
  7. Under the tab Borders, select border type as Box. Select color and width of the border lines.
  8. Click OK.

Shortcut key method:

  1. Select the picture.
  2. Press the ALT key and then press keys J P S O one after another.
  3. Select the border color and press ENTER.

How to fix a picture in a line in the document?

To fix a picture in a line in the document

  1. Select and drag the picture to the line in the document.
  2. On the ribbon menu, click the Format tab under Picture Tools.
  3. Under Format tab, within the group Arrange, click Wrap Text.
  4. Select option In Line with Text from the drop-down list.

Shortcut key method to insert a picture

  1. Select and drag the picture to the line in the document.
  2. While keeping the picture selected, press the ALT key and then press the keys J P T W I one after another.

How to insert a pictures into a Word document (offline and online)

How to insert a pictures into a Word document

  1. Place mouse cursor in the document where you want to insert the picture
  2. On the ribbon menu, under the tab Insert, within the group Illustrations, click Pictures. The Insert Picture dialog box appears.
  3. Browse and select the picture from your system.
  4. Click Insert. Word inserts the picture in the cursor position.

 

Shortcut key method to insert a picture

  1. Place the cursor in the document where you want to insert the picture.
  2. Press the ALT key and then press keys N and P one after another. The Insert Picture dialog box appears.
  3. Follow steps 3 and 4 of the above procedure.

 

How to insert pictures from an online source

  1. Place mouse cursor in the document where you want to insert the picture.
  2. On the ribbon menu, under the tab Insert, within the group Illustrations, click Online Pictures. Insert Picture dialog box appears.
  3. You can either search free clip art pictures in Office.com (royalty free) or search images in entire Internet world using Bing search engine.
  4. Select an image and click Insert.

How to import content from a Word document to PowerPoint or convert Word document to PowerPoint

You can import content from a Word document to a PowerPoint presentation without much difficulty. This saves you from significant manual effort otherwise required to copy paste content from Word to PowerPoint.

The procedure is pretty straight forward too.

Procedure:

  1. Start PowerPoint.
  2. Click File and then click New (or CTRL+N) to create new presentation.
  3. On the Insert tab, within group Slide, click New Slide. A drop-down appears.
  4. Select Option Slides from Outline…from the drop-down list. You are done.

 

Important: Before you import a Word document to PowerPoint, make sure that the document is properly formatted.

If you are not using any heading styles, PowerPoint places each paragraph in individual slides. Therefore, content should be in single paragraph to find a place in single slide.

If you are using heading styles (heading 1, heading 2, etc.), PowerPoint creates a new slide for each subsequent similar headings i.e. two subsequent Heading 1s will have two different slides in the presentation. The content that would appear along with a Heading 1 slide must have a heading style lower i.e. Heading 2, Heading 3, etc.

How to remove recent documents in Word

The Recent Documents (FILEà Open à Recent Documents) in Word lists the most recent documents you have worked. Quite a handy feature, which enables you to quickly locate a recent document and saves you from the pain of browsing through folders. Word provides the flexibility to choose the number of recent documents to appear.

However, if you don’t want people (with whom you share your system) to know the documents you are currently working, you can restrict Word not to display none of the recent documents.

Procedure

  1. Click FILE and then select Options from the bottom of the menu. The Word Options dialog box appears.
  2. Click category Advanced from the left hand side pane.
  3. On the right hand side, under the section Display, reset the value to zero in the field “Show this number of recent documents”.
  4. Click OK.

test

 

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